Document separation without separator sheets or barcodes.
A scan stack rarely holds a single document. Parashift detects the document boundaries by content and splits the stack into individual documents, each with its own type and its own fields.
Separator sheets are a workaround, not a method.
Anyone scanning stacks today inserts separator sheets or sticks on barcodes. That costs time before scanning and regularly goes wrong: one forgotten sheet and two documents merge into one.
For post arriving from outside, the workaround does not work at all. A file that comes by email or portal has no separator sheets. Someone has to split it on screen, page by page.
What the separation does.
Boundaries by content
The boundary is found in the content, not through an inserted sheet or a barcode.
Type per sub-document
Every document that is split out receives its own type and therefore its own fields.
Multi-page documents stay together
A three-page invoice is kept as one document, not as three separate pages.
Review interface for corrections
Where a boundary is unclear, a person corrects it on screen. The correction flows back into the model.
Works with fax and poor scans
Skewed pages, marks and fax quality are the norm in real mailrooms.
No preparation effort
The stack goes into the scanner exactly as it sits on the desk.
From stack to individual documents.
Stack in any order
Scan, combined PDF or email attachment with many documents.
Document boundaries
The system determines where one document ends and the next begins.
Type per sub-document
Every document that is split out is categorised.
Individually to the target system
Each document moves on separately, with page range and extracted fields.
Separator sheets, barcodes and Parashift.
| Separator sheets and barcodes | Parashift | |
|---|---|---|
| Preparation before scanning | Insert sheets or stick on labels | Not needed |
| Post by email or portal | No separator sheet possible, manual splitting | Handled the same as paper |
| Forgotten separator sheet | Two documents merge unnoticed | Boundary found in the content |
| Multi-page documents | Depends on correct preparation | Stay together as one document |
| New document kind | New rule or new barcode | No setup needed |
| Corrections | Scan again | Correct on screen, the model learns |
What changes in the scan process.
separator sheets per stack
Parashift architectureintake path for paper and digital post
Parashift platformless effort in input management
Parashift project experienceSeparation is the first step.
First the stack falls apart into individual documents, then type and fields are determined. Together that is the digital mailroom.
Document separation, answered briefly.
How does Parashift know where a document ends?
What is the difference between page separation and document separation?
Can we keep using separator sheets?
What happens when the separation is wrong?
Does this work with faxes and poor scans?
How do the separated documents reach our systems?
Split stacks into documents automatically.
Book a no-obligation briefing: we will show the separation on your own stacks.
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