Your digital mailroom, fully automated, EU AI Act-compliant
Parashift processes all incoming company documents fully automatically, classifying, extracting and forwarding them without a single byte leaving your sovereign zone. 98% automation rate. No US cloud risk.
The mailroom is the entry point for every document workflow in the company, used across industries.
Every process starts with a document.
Since almost every business process starts with an incoming document, the mailroom is the biggest lever for operational efficiency. FTE-intensive sorting, typing errors and delays in data availability are a hidden cost driver, while the entry point itself stays unautomated.
Every channel, one process.
Documents are captured across all channels and automatically classified, including scanned and photographed documents.
Scan (incl. mobile)
API upload
From transformation to savings.
All incoming documents, automatically processed
The mailroom is the entry point for every document workflow in the company. Parashift lays the foundation: all incoming documents are automatically captured, classified and forwarded to the right processes, entirely within the sovereign EU zone, without manual sorting processes and without US cloud dependency.
Automatically recognize, sort and forward incoming documents
Parashift frees your employees from manual sorting and capturing tasks. Documents are captured across all channels, by email, scan or API, automatically classified and the extracted data is forwarded directly to downstream systems. Including scanned and photographed documents.
Your existing systems remain: Parashift complements them
Parashift does not replace your ERP, DMS or CRM systems. The platform integrates seamlessly via a modern REST API or pre-built connectors, and delivers structured, validated document data directly into your core systems without data leaving the sovereign zone.
Every process starts with a document, automate this entry point
Since almost every business process starts with an incoming document, the mailroom is the biggest lever for operational efficiency. Parashift brings sovereign document AI to your existing processes, without months of implementation, without template maintenance, even for small-volume use cases.
Mailroom automation that your CISO can sign off on
Incoming documents often contain your company’s most sensitive data, customer identification, contracts, financial data. Parashift processes all data exclusively in your chosen compliance zone: Germany, Switzerland or the EU. No data leakage, no US CLOUD Act risk, full audit logging.
Manual mailroom processes cost more than you think
FTE-intensive sorting, typing errors, delays in data availability, the manual mailroom is a hidden cost driver. Parashift eliminates this effort: 90%+ of documents are processed without human intervention, data is immediately available in all downstream systems.
From the mailroom to the target system.
Every channel
Email, scan or API, every input channel is consolidated into one process.
Up to 200 document types
Most document types are pre-configured and ready for immediate use, manual sorting is almost completely eliminated.
Directly to the target system
Extracted data is transferred directly into CRM, ERP or DMS via the modern REST API.
Full audit trail
Every routing decision is logged, demonstrably compliant with EU AI Act and GDPR.
Integrates with CRM, ERP and DMS.
Via our modern REST API, no system change, no data loss.
Compliance & certifications:
More automation, less sorting in the mailroom.
In the trial account you see, on your own mail, how much runs through without manual intervention.
Measurable results from the first document.
Automation rate classifying incoming documents
of documents are processed without human intervention
document types classified automatically
Market & customer testimonials.
With its technology, comprehensive capabilities and compelling product strategy, Parashift is well positioned to expand globally.
The introduction of Parashift AI in the inbox has enabled SWICA to process large volumes of documents more reliably and much more efficiently.
Parashift AI helps us to reliably process large amounts of data, so that we can focus on more enjoyable and valuable tasks.
One use case among several.
Invoice processing and sales order processing follow the same principle: read, verify, process sovereignly.
Six steps from the inbox to the target system.
What saves the work is not the scanning. It is the assignment to the right case, and that is where classic capture stops.
Every channel
Paper post, email, portal uploads, fax and secure electronic mail arrive in one pipeline. Format differences stop mattering here.
Split the batch
A scan batch or attachment rarely holds exactly one document. Separation works even when page counts vary.
Determine the type
Invoice, cancellation, claim notification, physician letter, application, reminder or authority correspondence.
Read the fields
Sender, contract or policy number, customer number, date, amount, deadline, and on commercial documents the line items.
Case and file
The document is matched to the right customer, contract or case using the extracted attributes.
Target system and deadlines
Via REST API or webhook into the DMS, ECM, ERP or core system. Deadline-bound items are flagged on arrival.
Which channel brings which documents.
| Channel | Typical documents | What gets automated |
|---|---|---|
| Paper post | Cancellations, applications, authority correspondence, invoices | Separation, classification, assignment to the file |
| Email attachment | Supplier invoices, purchase orders, order confirmations | Extraction including line items, matching against the order |
| Portal and forms | Claim notifications, benefit statements, onboarding documents | Completeness check, assignment to contract or case |
| Fax and secure mail | Official service of documents, deadline-bound items | Deadline detection and prioritisation |
| Scanning provider | Legacy files, existing dossiers | Bulk classification and indexing |
Where mailroom automation fails.
Only the paper stream
Post gets digitised while the larger share arrives by email and portal.
Classification by keyword
Rules have to be extended for every new sender.
No confidence score
Without a score per field, either everything or nothing gets reviewed.
Assignment stays manual
Yet it accounts for the largest share of handling time.
Deadlines surface too late
They appear in the work queue instead of at intake.
No named procedure
A generic document store is not a process with a target system and an owner.
How much manual work actually disappears?
Set up the trial account, load your own mail, judge automation rate and time saved.
Start free trial account14 days, setup and consultation included.The mailroom, answered briefly.
How do I automate the digital mailroom?
What makes a digital mailroom different from a scanning process?
Which intake channels can be connected?
What straight-through rate is achievable?
Does the digital mailroom replace our document management system?
How are deadlines handled?
Where are the documents processed?
Test Parashift on your own incoming mail.
14-day trial account, setup and consultation included. Best suited for organisations with 100+ employees.
- See Parashift at work on letters, scans and email attachments
- How Parashift fits your use case and your budget
- How and how quickly you connect Parashift to ERP, DMS or workflow
References
