Automatic order entry — ERP-integrated, without manual sources of error
Parashift reads, understands and posts customer orders from email, PDF and portal uploads directly into the ERP — with specialized document AI, full audit trail and 100% EU data sovereignty. No US cloud risk, no templates, no manual typing.
From the order to the ERP booking.
Is your team wasting hours and days entering and checking purchase orders? Use sovereign document AI and eliminate sources of error in manual order entry — fully automated and auditable.
One process for every order channel.
Orders via PDF attachment, email, portal upload or mobile scan are consolidated and normalized in a single, sovereign workflow.
PDF attachment
Portal upload
Mobile scan
From SKU allocation to deep ERP integration.
Intelligent SKU and product allocation
Customer descriptions and supplier part numbers are automatically assigned to your internal SKUs, even with different descriptions, format changes or new suppliers. The specialized VLM bridges the translation gap deterministically, not probabilistically.
Dynamic unit conversion
Quantity discrepancies between customer orders and ERP master data are automatically recognized and resolved — “boxes” to “pieces”, price units to stock units. Inventory errors are prevented before they even occur.
Automated price and contract review
Each item is automatically checked against active contracts and open offers. Price deviations are reported before booking — fully logged, auditable, without manual effort for your sales team.
Trust Layer — Human in the Loop for exceptions
Only positions below the confidence threshold are forwarded to the team. The ergonomic dashboard enables quick clarification with full traceability before closing — EU AI Act Art. 14 compliant.
Multichannel acquisition without media discontinuity
Orders via PDF attachment, email, portal upload or mobile scan are consolidated and normalized in a single, sovereign workflow — no manual re-sorting, no parallel systems.
Deep ERP integration for “touchless” input
Validated order payloads are transferred directly to SAP, Microsoft Dynamics, Sage and other ERP systems — seconds after receipt of the order, without manual data entry and without an intermediate US cloud station.
This is how sovereign order entry works with Parashift.
Every channel consolidated
Email, PDF attachment, portal upload or mobile scan — all input channels are consolidated and classified.
Exception management
If a price deviation, unknown SKU or missing mandatory field is detected, a secure human-in-the-loop workflow is triggered.
Master data & order logic
Order items are reconciled directly with ERP master data — including SKU assignment, price variance checks and location allocation.
Validated payload
A validated order payload is delivered for seamless ERP posting. Delivery addresses and price agreements are updated automatically.
Integrates with your ERP system.
Ready-made connectors, go-live in days to weeks.
Compliance & certifications:
Measurable results — from the first order workflow.
Automation rate on customer orders after 60 days
Reduction of average processing time per order
EU data sovereign — compliant with EU AI Act and GDPR from day 1
Why sovereign document AI is better than P2P solutions or legacy OCR.
Parashift is more than just order entry software. With Parashift, you evolve your digital strategy to enable intelligent automation across the supply chain and bridge the gap between siloed order offices and a fully unified, data-driven logistics ecosystem.
| Parashift AI | P2P industry solutions | Existing OCR / On-premise | |
|---|---|---|---|
| Data sovereignty | 100% EU-sovereign, no US CLOUD Act risk, zero retention policy | Often US-based, EU data boundary insufficient for regulated sectors | On-premise, but no AI-native model, high maintenance effort |
| Templates | No templates — specialized VLM recognizes every layout immediately | Often template-based, limited format support | Rigid zonal templates, every layout change requires manual adjustment |
| SKU matching | Automatic master data synchronization, unit conversion, price validation | Limited, often requires manual reworking | Not available — pure text extractor, no logic |
| Implementation | Go-live in days to weeks, ready-made ERP connectors | Long projects, high consulting costs | Months to set up, IT-intensive, no ERP-native integration |
How Raiffeisen uses Parashift to automate various use cases with AI.
Raiffeisen
Raiffeisen uses Parashift’s intelligent document processing to automate critical financial workflows, including mortgage applications and invoice processing.
Beyond finance, the bank is streamlining correspondence with the authorities by digitizing and classifying incoming official documents, ensuring fast response times and strict compliance with regulations in all departments.
Automate incoming orders? You can find the answers here.
We will be happy to answer any questions you may have. Simply contact us.
How does Parashift deal with customer orders that are received in different formats (PDF, Excel, e-mail)?
We know that customers submit their orders in the way they prefer: scans, digital PDFs, Excel spreadsheets or even inline emails. Unlike old-school OCR, which fails when layout changes, Parashift uses AI-based document understanding. This AI cluster has already sifted through millions of documents in various industries. Rather than relying on rigid templates, it “reads” the document like a human and immediately recognizes where the order number, line items and delivery dates are located, regardless of the layout.
Can your AI really extract complex line items without errors?
Yes, the real work takes place in the line items. We not only record the total amount, but also extract SKU numbers, descriptions, quantities and unit prices line by line. Our AI is trained to deal with multi-page tables and complex grid structures. Crucially, we offer a human-in-the-loop validation option. If the AI is ever unsure, it flags it for a quick human check, ensuring 100% data accuracy before the data reaches your ERP system.
Can this system be integrated into my existing ERP system (SAP, Microsoft Dynamics, etc.)?
Exactly. We believe that automation should adapt to your process, not the other way around. Parashift is designed as an API-first platform with pre-built connectors for major ERP systems such as SAP, Microsoft Dynamics 365 and Sage. With custom configurations, you can use our modern REST API to feed validated order data directly into your system in real time.
What happens if a customer’s order does not match our internal article numbers (SKUs)?
This is a classic problem that we solve with AI-based master data matching. When we extract a description like “Red Widget XL” from a customer’s PDF, our system can match it with your internal master data to find the right SKU. We can automatically flag discrepancies, so your team can resolve the issue immediately instead of having to wait until after the order has been booked.
Is my order data EU-sovereign and GDPR-compliant?
Yes — and this is a structural feature, not an add-on. All data is processed exclusively in certified EU data centers (ISO 27001, SOC2, C5). Parashift is fully GDPR-compliant, EU AI Act-ready and offers country-specific compliance zones for Germany and Switzerland. Zero retention policy: your order data is not stored after processing.
How long does it take before you can implement it and benefit from it?
Our goal is days, not months. Because Parashift is a cloud-native solution with no code, you don’t have to spend weeks setting up complex templates for each of your clients. Most of our customers see a significant reduction in processing time (up to 75% faster) within the first few weeks and a return on investment.
One use case among several.
Invoice processing and digital mailroom follow the same principle: read, verify, process sovereignly.
Get to know Parashift and receive your personal trial version.
Engineered for medium & large enterprises — eliminate manual order entry by up to 75% instantly.
No obligation · live on your own document volume · 14-day trial available
