In the modern B2B landscape, customers send purchase orders in whatever format is most convenient for them—messy PDFs, Excel sheets, or even inline text within an email body. For many companies, this means a team of people is stuck manually re-typing that data into an ERP system.
It’s slow, it’s expensive, and it’s prone to human error. But what if your sales department could move from legacy manual work to autonomous efficiency?
Beyond Legacy OCR: The GenAI Advantage
Old-school OCR (Optical Character Recognition) relied on rigid “zoning” templates. If a customer changed their document layout by even an inch, the system broke. Parashift leverages Intelligent Document Processing (IDP) to “read” documents like a human would.
By using an AI cluster that has processed millions of documents, the platform interprets any layout autonomously—handling format changes instantly without manual configuration.
The “Logic Advantage”: Mapping Customer Speak to ERP Data
The real challenge of sales orders isn’t just reading text—it’s understanding business logic. Parashift provides several critical features that bridge the gap between a customer’s purchase order and your ERP’s requirements:
- Intelligent SKU & Product Mapping: Automatically map diverse customer descriptions and vendor part numbers to your internal SKUs.
- Dynamic Unit-of-Measure Conversions: Discrepancies like “boxes” vs. “pieces” are detected and converted based on your master data, preventing costly inventory errors.
- Price & Contract Validation: Every line item is validated against active contracts and open quotes. Flagging variances before booking prevents revenue leakage and reduces the need for credit notes.
Human-in-the-Loop: 100% Data Accuracy
Automation doesn’t have to be a “black box.” When the AI detects an anomaly—like a coffee stain obscuring a price or an unrecognized part number—it triggers a Human-in-the-Loop workflow.
Through an ergonomic dashboard, your sales team can swiftly resolve discrepancies. This ensures that only 100% validated data enters your system, while simultaneously training the AI to be smarter for the next transaction.
Enterprise-Grade Security and Compliance
As a European-based leader, Parashift places security at the heart of its DNA. The platform offers:
- Zero-Retention Policies: Processed documents are not stored longer than necessary.
- Compliance Zones: Options to ensure data is processed solely within specific regions like Germany, Switzerland, or the European Union.
- Anonymized Training: AI models learn without ever compromising your specific business secrets or sensitive counterparty data.
Conclusion: Deploy in Days, Not Months
The Order-to-Cash cycle is the heartbeat of your business. By moving to an API-first automation strategy, you can integrate with major ERPs like SAP, Microsoft Dynamics 365, or Sage in record time. Most clients see a significant reduction in handling time—often up to 75%—within the first few weeks.
Don’t buy a silo; build an ecosystem. Start with Sales Orders and scale your digital transformation across the entire supply chain.
