{"id":46896,"date":"2026-06-02T16:50:06","date_gmt":"2026-06-02T16:50:06","guid":{"rendered":"https:\/\/parashift.ai\/?page_id=46896"},"modified":"2026-09-15T07:58:58","modified_gmt":"2026-09-15T07:58:58","slug":"digital-mailroom","status":"publish","type":"page","link":"https:\/\/parashift.ai\/en\/digital-mailroom\/","title":{"rendered":"Digital mailroom"},"content":{"rendered":"\t\t<div data-elementor-type=\"wp-page\" data-elementor-id=\"46896\" class=\"elementor elementor-46896 elementor-44968\" data-elementor-post-type=\"page\">\n\t\t\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-pvsr101 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"pvsr101\" data-element_type=\"section\" data-e-type=\"section\" data-settings=\"{&quot;pix_scale_in&quot;:&quot;none&quot;}\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column 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.tmn-role{font-size:12.5px;color:var(--ink-faint);}\n\n\/* ---------- Feature grid (long-form) ---------- *\/\n.psvr-scope .featuregrid{display:grid;grid-template-columns:repeat(3,1fr);gap:20px;margin-top:8px;}\n@media (max-width:900px){.psvr-scope .featuregrid{grid-template-columns:1fr 1fr;}}\n@media (max-width:600px){.psvr-scope .featuregrid{grid-template-columns:1fr;}}\n.psvr-scope .feat{background:var(--bg);border:1px solid var(--line);border-radius:14px;padding:24px 22px;box-shadow:var(--shadow);}\n.psvr-scope .feat .feat-ic{width:36px;height:36px;border-radius:10px;background:var(--brand-glow);color:var(--brand-deep);display:flex;align-items:center;justify-content:center;margin-bottom:14px;}\n.psvr-scope .feat .feat-ic svg{width:18px;height:18px;}\n.psvr-scope .feat h4{font-size:15.5px;font-weight:700;margin-bottom:9px;color:var(--ink);}\n.psvr-scope .feat p{font-size:13.5px;color:var(--ink-soft);}\n\n<\/style>\n\n<div class=\"psvr-scope\">\n\n<div class=\"herowrap\">\n<div class=\"pagehead\">\n  <div class=\"wrap\">\n    <div class=\"pagehead-grid\">\n    <div>\n    <div class=\"crumb\"><a href=\"\/en\/\">Parashift<\/a><span class=\"sep\">\/<\/span><a href=\"\/en\/\">Use Cases<\/a><span class=\"sep\">\/<\/span><span class=\"here\">Digital mailroom<\/span><\/div>\n    <span class=\"eyebrow\">Use case &middot; Mailroom<\/span>\n    <h1>Your digital mailroom &mdash; fully automated, EU AI Act-compliant<\/h1>\n    <p class=\"lede\">Parashift processes all incoming company documents fully automatically &mdash; classifying, extracting and forwarding them without a single byte leaving your sovereign zone. 98% automation rate. No US cloud risk.<\/p>\n    <div class=\"ctas\">\n      <a class=\"btn\" href=\"\/en\/demo\/\">Book a demo<\/a>\n      <a class=\"btn ghost\" href=\"\/en\/\">More use cases<\/a>\n    <\/div>\n    <div class=\"microproof\">\n      <span><i class=\"dot\"><\/i> All document types & channels in one process<\/span><span><i class=\"dot\"><\/i> Up to 200 document types classified automatically<\/span><span><i class=\"dot\"><\/i> Audit trail &middot; EU AI Act & GDPR<\/span>\n    <\/div>\n    <\/div>\n    <div class=\"herostage\">\n      <div class=\"hchip back\" style=\"--r:rotate(-10deg);top:6px;left:18px;transform:rotate(-10deg);opacity:0.55;z-index:1;animation-delay:0ms;\"><div class=\"ln w80\"><\/div><div class=\"ln w60\"><\/div><div class=\"ln w40\"><\/div><\/div><div class=\"hchip back\" style=\"--r:rotate(-4deg);top:26px;left:40px;transform:rotate(-4deg);opacity:0.72;z-index:2;animation-delay:90ms;\"><div class=\"ln w80\"><\/div><div class=\"ln w60\"><\/div><div class=\"ln w40\"><\/div><\/div><div class=\"hchip\" style=\"--r:rotate(3deg);top:46px;left:64px;transform:rotate(3deg);opacity:1;z-index:3;animation-delay:180ms;\"><div class=\"hc-top\"><i class=\"hc-dot\"><\/i><span class=\"hc-id\">Mailroom &middot; multi-channel<\/span><\/div><div class=\"hc-field\"><span>Document type<\/span><b>Invoice &middot; recognized<\/b><\/div><div class=\"hc-field\"><span>Channel<\/span><b>Email attachment<\/b><\/div><div class=\"hc-field\"><span>Confidence<\/span><b>98.4%<\/b><\/div><span class=\"hc-pill good\">Classified<\/span><\/div>\n      <div class=\"hbadge brand\" style=\"top:10px;left:222px;z-index:9;animation-delay:380ms;\"><svg class=\"hring\" viewBox=\"0 0 24 24\">\n      <circle class=\"track\" cx=\"12\" cy=\"12\" r=\"9.2\"><\/circle>\n      <circle class=\"meter\" cx=\"12\" cy=\"12\" r=\"9.2\" stroke-dasharray=\"57.81\" stroke-dashoffset=\"0.00\"><\/circle>\n      <text x=\"12\" y=\"13.4\" font-size=\"5.4\" text-anchor=\"middle\">200+<\/text>\n    <\/svg><\/div>\n    <\/div>\n    <\/div>\n  <\/div>\n<\/div>\n<section class=\"partnerline\">\n  <div class=\"wrap\"><p>The mailroom is the entry point for every document workflow in the company &mdash; used across industries.<\/p><\/div>\n<\/section>\n<\/div>\n\n<section>\n  <div class=\"wrap\">\n    <div class=\"section-head\">\n      <span class=\"eyebrow\">The process today<\/span>\n      <h2>Every process starts with a document.<\/h2>\n    <\/div>\n    <p class=\"prozess-lead\">Since almost every business process starts with an incoming document, the mailroom is the biggest lever for operational efficiency. <strong>FTE-intensive sorting, typing errors and delays in data availability<\/strong> are a hidden cost driver &mdash; while the entry point itself stays unautomated.<\/p>\n  <\/div>\n<\/section>\n\n<section class=\"alt\">\n  <div class=\"wrap\">\n    <div class=\"section-head\">\n      <span class=\"eyebrow\">Intake channels<\/span>\n      <h2>Every channel, one process.<\/h2>\n      <p>Documents are captured across all channels and automatically classified &mdash; including scanned and photographed documents.<\/p>\n    <\/div>\n    <div class=\"doclist\">\n      <div class=\"doc\">\n        <h4><span class=\"dicon\"><svg viewBox=\"0 0 24 24\" fill=\"none\" stroke=\"currentColor\" stroke-width=\"1.6\" stroke-linecap=\"round\" stroke-linejoin=\"round\"><rect x=\"4\" y=\"3\" width=\"16\" height=\"18\" rx=\"1.5\"\/><path d=\"M8 8h8M8 12h8M8 16h5\"\/><\/svg><\/span>Email<\/h4>\n        <div class=\"fields\"><span>Attachments & inline mail<\/span><span>Classified automatically<\/span><\/div>\n      <\/div><div class=\"doc\">\n        <h4><span class=\"dicon\"><svg viewBox=\"0 0 24 24\" fill=\"none\" stroke=\"currentColor\" stroke-width=\"1.6\" stroke-linecap=\"round\" stroke-linejoin=\"round\"><rect x=\"3\" y=\"4\" width=\"18\" height=\"16\" rx=\"2\"\/><path d=\"M3 8h18\"\/><path d=\"M8 4v4\"\/><\/svg><\/span>Scan (incl. mobile)<\/h4>\n        <div class=\"fields\"><span>Office & on-site scan<\/span><span>Photo capture on the go<\/span><\/div>\n      <\/div><div class=\"doc\">\n        <h4><span class=\"dicon\"><svg viewBox=\"0 0 24 24\" fill=\"none\" stroke=\"currentColor\" stroke-width=\"1.6\" stroke-linecap=\"round\" stroke-linejoin=\"round\"><rect x=\"3\" y=\"6\" width=\"18\" height=\"13\" rx=\"1.5\"\/><path d=\"M3 10h18\"\/><path d=\"M7 14h4\"\/><\/svg><\/span>API upload<\/h4>\n        <div class=\"fields\"><span>Modern REST API<\/span><span>Direct from third-party systems<\/span><\/div>\n      <\/div>\n    <\/div>\n  <\/div>\n<\/section>\n\n<section>\n  <div class=\"wrap\">\n    <div class=\"section-head\">\n      <span class=\"eyebrow\">Six levers of a mailroom<\/span>\n      <h2>From transformation to savings.<\/h2>\n    <\/div>\n    <div class=\"featuregrid\">\n      <div class=\"feat\"><div class=\"feat-ic\"><svg viewBox=\"0 0 24 24\" fill=\"none\" stroke=\"currentColor\" stroke-width=\"1.6\" stroke-linecap=\"round\" stroke-linejoin=\"round\"><rect x=\"4\" y=\"3\" width=\"16\" height=\"18\" rx=\"1.5\"\/><path d=\"M8 8h8M8 12h8M8 16h5\"\/><\/svg><\/div><h4>All incoming documents &mdash; automatically processed<\/h4><p>The mailroom is the entry point for every document workflow in the company. Parashift lays the foundation: all incoming documents are automatically captured, classified and forwarded to the right processes &mdash; entirely within the sovereign EU zone, without manual sorting processes and without US cloud dependency.<\/p><\/div><div class=\"feat\"><div class=\"feat-ic\"><svg viewBox=\"0 0 24 24\" fill=\"none\" stroke=\"currentColor\" stroke-width=\"1.6\" stroke-linecap=\"round\" stroke-linejoin=\"round\"><rect x=\"3\" y=\"4\" width=\"18\" height=\"16\" rx=\"2\"\/><path d=\"M3 8h18\"\/><path d=\"M8 4v4\"\/><\/svg><\/div><h4>Automatically recognize, sort and forward incoming documents<\/h4><p>Parashift frees your employees from manual sorting and capturing tasks. Documents are captured across all channels &mdash; by email, scan or API &mdash; automatically classified and the extracted data is forwarded directly to downstream systems. Including scanned and photographed documents.<\/p><\/div><div class=\"feat\"><div class=\"feat-ic\"><svg viewBox=\"0 0 24 24\" fill=\"none\" stroke=\"currentColor\" stroke-width=\"1.6\" stroke-linecap=\"round\" stroke-linejoin=\"round\"><rect x=\"3\" y=\"6\" width=\"18\" height=\"13\" rx=\"1.5\"\/><path d=\"M3 10h18\"\/><path d=\"M7 14h4\"\/><\/svg><\/div><h4>Your existing systems remain &mdash; Parashift complements them<\/h4><p>Parashift does not replace your ERP, DMS or CRM systems. The platform integrates seamlessly via a modern REST API or pre-built connectors &mdash; and delivers structured, validated document data directly into your core systems without data leaving the sovereign zone.<\/p><\/div><div class=\"feat\"><div class=\"feat-ic\"><svg viewBox=\"0 0 24 24\" fill=\"none\" stroke=\"currentColor\" stroke-width=\"1.6\" stroke-linecap=\"round\" stroke-linejoin=\"round\"><circle cx=\"12\" cy=\"12\" r=\"9\"\/><path d=\"M8 12h8M12 8v8\"\/><\/svg><\/div><h4>Every process starts with a document &mdash; automate this entry point<\/h4><p>Since almost every business process starts with an incoming document, the mailroom is the biggest lever for operational efficiency. Parashift brings sovereign document AI to your existing processes &mdash; without months of implementation, without template maintenance, even for small-volume use cases.<\/p><\/div><div class=\"feat\"><div class=\"feat-ic\"><svg viewBox=\"0 0 24 24\" fill=\"none\" stroke=\"currentColor\" stroke-width=\"1.6\" stroke-linecap=\"round\" stroke-linejoin=\"round\"><circle cx=\"12\" cy=\"12\" r=\"9\"\/><path d=\"M12 7v6l4 2\"\/><\/svg><\/div><h4>Mailroom automation that your CISO can sign off on<\/h4><p>Incoming documents often contain your company&rsquo;s most sensitive data &mdash; customer identification, contracts, financial data. Parashift processes all data exclusively in your chosen compliance zone: Germany, Switzerland or the EU. No data leakage, no US CLOUD Act risk, full audit logging.<\/p><\/div><div class=\"feat\"><div class=\"feat-ic\"><svg viewBox=\"0 0 24 24\" fill=\"none\" stroke=\"currentColor\" stroke-width=\"1.6\" stroke-linecap=\"round\" stroke-linejoin=\"round\"><path d=\"M4 20v-3a4 4 0 0 1 4-4h8a4 4 0 0 1 4 4v3\"\/><circle cx=\"12\" cy=\"7\" r=\"4\"\/><\/svg><\/div><h4>Manual mailroom processes cost more than you think<\/h4><p>FTE-intensive sorting, typing errors, delays in data availability &mdash; the manual mailroom is a hidden cost driver. Parashift eliminates this effort: 90%+ of documents are processed without human intervention, data is immediately available in all downstream systems.<\/p><\/div>\n    <\/div>\n  <\/div>\n<\/section>\n\n<section>\n  <div class=\"wrap\">\n    <div class=\"section-head\">\n      <span class=\"eyebrow\">How it works<\/span>\n      <h2>From the mailroom to the target system.<\/h2>\n    <\/div>\n    <div class=\"flow\">\n      <div class=\"step\"><div class=\"n\">01 &middot; CAPTURE<\/div><h4>Every channel<\/h4><p>Email, scan or API &mdash; every input channel is consolidated into one process.<\/p><\/div><div class=\"arrow\"><svg width=\"20\" height=\"20\" viewBox=\"0 0 24 24\" fill=\"none\" stroke=\"currentColor\" stroke-width=\"2\"><path d=\"M5 12h14M13 6l6 6-6 6\"\/><\/svg><\/div><div class=\"step\"><div class=\"n\">02 &middot; CLASSIFICATION<\/div><h4>Up to 200 document types<\/h4><p>Most document types are pre-configured and ready for immediate use &mdash; manual sorting is almost completely eliminated.<\/p><\/div><div class=\"arrow\"><svg width=\"20\" height=\"20\" viewBox=\"0 0 24 24\" fill=\"none\" stroke=\"currentColor\" stroke-width=\"2\"><path d=\"M5 12h14M13 6l6 6-6 6\"\/><\/svg><\/div><div class=\"step\"><div class=\"n\">03 &middot; ROUTING<\/div><h4>Directly to the target system<\/h4><p>Extracted data is transferred directly into CRM, ERP or DMS via the modern REST API.<\/p><\/div><div class=\"arrow\"><svg width=\"20\" height=\"20\" viewBox=\"0 0 24 24\" fill=\"none\" stroke=\"currentColor\" stroke-width=\"2\"><path d=\"M5 12h14M13 6l6 6-6 6\"\/><\/svg><\/div><div class=\"step\"><div class=\"n\">04 &middot; AUDIT<\/div><h4>Full audit trail<\/h4><p>Every routing decision is logged &mdash; demonstrably compliant with EU AI Act and GDPR.<\/p><\/div>\n    <\/div>\n  <\/div>\n<\/section>\n\n<section class=\"alt\">\n  <div class=\"wrap\">\n    <div class=\"section-head\">\n      <span class=\"eyebrow\">Target systems<\/span>\n      <h2>Integrates with CRM, ERP and DMS.<\/h2>\n      <p>Via our modern REST API &mdash; no system change, no data loss.<\/p>\n    <\/div>\n    <div class=\"systems\">\n      <span>CRM<\/span><span>ERP<\/span><span>DMS<\/span>\n    <\/div>\n    <p style=\"margin-top:28px;\" class=\"prozess-lead\"><strong>Compliance & certifications:<\/strong><\/p>\n    <div class=\"compliance-line\">\n      <span><i class=\"dot\"><\/i> ISO 27001<\/span><span><i class=\"dot\"><\/i> SOC2 Type 2<\/span><span><i class=\"dot\"><\/i> C5:2020<\/span><span><i class=\"dot\"><\/i> PCI-DSS<\/span><span><i class=\"dot\"><\/i> EU AI Act compliant<\/span><span><i class=\"dot\"><\/i> DORA-ready<\/span><span><i class=\"dot\"><\/i> Zero retention policy<\/span><span><i class=\"dot\"><\/i> Sovereign hosting DE\/CH\/EU<\/span>\n    <\/div>\n  <\/div>\n<\/section>\n\n<section>\n  <div class=\"wrap\">\n    <div class=\"section-head\">\n      <span class=\"eyebrow\">Impact<\/span>\n      <h2>Measurable results from the first document.<\/h2>\n    <\/div>\n    <div class=\"effektband\">\n      <div class=\"effekt\"><div class=\"num\">98%<\/div><p>Automation rate classifying incoming documents<\/p><\/div><div class=\"effekt\"><div class=\"num\">90%+<\/div><p>of documents are processed without human intervention<\/p><\/div><div class=\"effekt\"><div class=\"num\">200+<\/div><p>document types classified automatically<\/p><\/div>\n    <\/div>\n  <\/div>\n<\/section>\n\n\n\n\n\n<section class=\"alt\">\n  <div class=\"wrap\">\n    <div class=\"section-head\">\n      <span class=\"eyebrow\">Customers & analysts on Parashift<\/span>\n      <h2>Market & customer testimonials.<\/h2>\n    <\/div>\n    <div class=\"tmngrid\">\n      <div class=\"tmn\"><p class=\"tmn-q\">With its technology, comprehensive capabilities and compelling product strategy, Parashift is well positioned to expand globally.<\/p><div class=\"tmn-who\"><span class=\"tmn-name\">Pranjal Singh<\/span><span class=\"tmn-role\">Analyst, QKS Group<\/span><\/div><\/div><div class=\"tmn\"><p class=\"tmn-q\">The introduction of Parashift AI in the inbox has enabled SWICA to process large volumes of documents more reliably and much more efficiently.<\/p><div class=\"tmn-who\"><span class=\"tmn-name\">Reto Beeler<\/span><span class=\"tmn-role\">Team Lead AM, SWICA Health Insurance<\/span><\/div><\/div><div class=\"tmn\"><p class=\"tmn-q\">Parashift AI helps us to reliably process large amounts of data, so that we can focus on more enjoyable and valuable tasks.<\/p><div class=\"tmn-who\"><span class=\"tmn-name\">Roy Hageman<\/span><span class=\"tmn-role\">Product Owner, Acture<\/span><\/div><\/div>\n    <\/div>\n  <\/div>\n<\/section>\n\n\n\n<section>\n  <div class=\"wrap\">\n    <div class=\"hubcard\">\n      <div>\n        <h3>One use case among several.<\/h3>\n        <p>Invoice processing and sales order processing follow the same principle: read, verify, process sovereignly.<\/p>\n      <\/div>\n      <a class=\"btn ghost\" href=\"\/en\/\">Go to the homepage<\/a>\n    <\/div>\n  <\/div>\n<\/section>\n\n\n<section><div class=\"wrap\">\n<div class=\"section-head\"><span class=\"eyebrow\">How it works<\/span><h2>Six steps from the inbox to the target system.<\/h2><p>What saves the work is not the scanning. It is the assignment to the right case, and that is where classic capture stops.<\/p><\/div>\n<div class=\"flow\">\n<div class=\"step\"><div class=\"n\">01 \u00b7 INTAKE<\/div><h4>Every channel<\/h4><p>Paper post, email, portal uploads, fax and secure electronic mail arrive in one pipeline. Format differences stop mattering here.<\/p><\/div><div class=\"arrow\"><svg width=\"20\" height=\"20\" viewBox=\"0 0 24 24\" fill=\"none\" stroke=\"currentColor\" stroke-width=\"2\"><path d=\"M5 12h14M13 6l6 6-6 6\"><\/path><\/svg><\/div>\n<div class=\"step\"><div class=\"n\">02 \u00b7 SEPARATION<\/div><h4>Split the batch<\/h4><p>A scan batch or attachment rarely holds exactly one document. Separation works even when page counts vary.<\/p><\/div><div class=\"arrow\"><svg width=\"20\" height=\"20\" viewBox=\"0 0 24 24\" fill=\"none\" stroke=\"currentColor\" stroke-width=\"2\"><path d=\"M5 12h14M13 6l6 6-6 6\"><\/path><\/svg><\/div>\n<div class=\"step\"><div class=\"n\">03 \u00b7 CLASSIFICATION<\/div><h4>Determine the type<\/h4><p>Invoice, cancellation, claim notification, physician letter, application, reminder or authority correspondence.<\/p><\/div><div class=\"arrow\"><svg width=\"20\" height=\"20\" viewBox=\"0 0 24 24\" fill=\"none\" stroke=\"currentColor\" stroke-width=\"2\"><path d=\"M5 12h14M13 6l6 6-6 6\"><\/path><\/svg><\/div>\n<div class=\"step\"><div class=\"n\">04 \u00b7 EXTRACTION<\/div><h4>Read the fields<\/h4><p>Sender, contract or policy number, customer number, date, amount, deadline, and on commercial documents the line items.<\/p><\/div><div class=\"arrow\"><svg width=\"20\" height=\"20\" viewBox=\"0 0 24 24\" fill=\"none\" stroke=\"currentColor\" stroke-width=\"2\"><path d=\"M5 12h14M13 6l6 6-6 6\"><\/path><\/svg><\/div>\n<div class=\"step\"><div class=\"n\">05 \u00b7 ASSIGNMENT<\/div><h4>Case and file<\/h4><p>The document is matched to the right customer, contract or case using the extracted attributes.<\/p><\/div><div class=\"arrow\"><svg width=\"20\" height=\"20\" viewBox=\"0 0 24 24\" fill=\"none\" stroke=\"currentColor\" stroke-width=\"2\"><path d=\"M5 12h14M13 6l6 6-6 6\"><\/path><\/svg><\/div>\n<div class=\"step\"><div class=\"n\">06 \u00b7 HANDOVER<\/div><h4>Target system and deadlines<\/h4><p>Via REST API or webhook into the DMS, ECM, ERP or core system. Deadline-bound items are flagged on arrival.<\/p><\/div>\n<\/div><\/div><\/section>\n<section class=\"alt\"><div class=\"wrap\">\n<div class=\"section-head\"><span class=\"eyebrow\">Intake channels<\/span><h2>Which channel brings which documents.<\/h2><\/div>\n<div class=\"cmp-wrap\"><table class=\"cmp\"><thead><tr><th>Channel<\/th><th>Typical documents<\/th><th class=\"good\">What gets automated<\/th><\/tr><\/thead><tbody>\n<tr><th>Paper post<\/th><td>Cancellations, applications, authority correspondence, invoices<\/td><td class=\"good\">Separation, classification, assignment to the file<\/td><\/tr>\n<tr><th>Email attachment<\/th><td>Supplier invoices, purchase orders, order confirmations<\/td><td class=\"good\">Extraction including line items, matching against the order<\/td><\/tr>\n<tr><th>Portal and forms<\/th><td>Claim notifications, benefit statements, onboarding documents<\/td><td class=\"good\">Completeness check, assignment to contract or case<\/td><\/tr>\n<tr><th>Fax and secure mail<\/th><td>Official service of documents, deadline-bound items<\/td><td class=\"good\">Deadline detection and prioritisation<\/td><\/tr>\n<tr><th>Scanning provider<\/th><td>Legacy files, existing dossiers<\/td><td class=\"good\">Bulk classification and indexing<\/td><\/tr>\n<\/tbody><\/table><\/div><\/div><\/section>\n\n<section><div class=\"wrap\">\n<div class=\"section-head\"><span class=\"eyebrow\">From the field<\/span><h2>Where mailroom automation fails.<\/h2><\/div>\n<div class=\"featuregrid\">\n<div class=\"feat\"><div class=\"feat-ic\"><svg viewBox=\"0 0 24 24\" fill=\"none\" stroke=\"currentColor\" stroke-width=\"1.6\" stroke-linecap=\"round\" stroke-linejoin=\"round\"><rect x=\"4\" y=\"3\" width=\"16\" height=\"18\" rx=\"1.5\"><\/rect><path d=\"M8 8h8M8 12h8M8 16h5\"><\/path><\/svg><\/div><h4>Only the paper stream<\/h4><p>Post gets digitised while the larger share arrives by email and portal.<\/p><\/div>\n<div class=\"feat\"><div class=\"feat-ic\"><svg viewBox=\"0 0 24 24\" fill=\"none\" stroke=\"currentColor\" stroke-width=\"1.6\" stroke-linecap=\"round\" stroke-linejoin=\"round\"><rect x=\"4\" y=\"3\" width=\"16\" height=\"18\" rx=\"1.5\"><\/rect><path d=\"M8 8h8M8 12h8M8 16h5\"><\/path><\/svg><\/div><h4>Classification by keyword<\/h4><p>Rules have to be extended for every new sender.<\/p><\/div>\n<div class=\"feat\"><div class=\"feat-ic\"><svg viewBox=\"0 0 24 24\" fill=\"none\" stroke=\"currentColor\" stroke-width=\"1.6\" stroke-linecap=\"round\" stroke-linejoin=\"round\"><rect x=\"4\" y=\"3\" width=\"16\" height=\"18\" rx=\"1.5\"><\/rect><path d=\"M8 8h8M8 12h8M8 16h5\"><\/path><\/svg><\/div><h4>No confidence score<\/h4><p>Without a score per field, either everything or nothing gets reviewed.<\/p><\/div>\n<div class=\"feat\"><div class=\"feat-ic\"><svg viewBox=\"0 0 24 24\" fill=\"none\" stroke=\"currentColor\" stroke-width=\"1.6\" stroke-linecap=\"round\" stroke-linejoin=\"round\"><rect x=\"4\" y=\"3\" width=\"16\" height=\"18\" rx=\"1.5\"><\/rect><path d=\"M8 8h8M8 12h8M8 16h5\"><\/path><\/svg><\/div><h4>Assignment stays manual<\/h4><p>Yet it accounts for the largest share of handling time.<\/p><\/div>\n<div class=\"feat\"><div class=\"feat-ic\"><svg viewBox=\"0 0 24 24\" fill=\"none\" stroke=\"currentColor\" stroke-width=\"1.6\" stroke-linecap=\"round\" stroke-linejoin=\"round\"><rect x=\"4\" y=\"3\" width=\"16\" height=\"18\" rx=\"1.5\"><\/rect><path d=\"M8 8h8M8 12h8M8 16h5\"><\/path><\/svg><\/div><h4>Deadlines surface too late<\/h4><p>They appear in the work queue instead of at intake.<\/p><\/div>\n<div class=\"feat\"><div class=\"feat-ic\"><svg viewBox=\"0 0 24 24\" fill=\"none\" stroke=\"currentColor\" stroke-width=\"1.6\" stroke-linecap=\"round\" stroke-linejoin=\"round\"><rect x=\"4\" y=\"3\" width=\"16\" height=\"18\" rx=\"1.5\"><\/rect><path d=\"M8 8h8M8 12h8M8 16h5\"><\/path><\/svg><\/div><h4>No named procedure<\/h4><p>A generic document store is not a process with a target system and an owner.<\/p><\/div>\n<\/div>\n<div class=\"note\">Parashift sets the mailroom up as a named business procedure. Dedicated variants exist for banking mailrooms and for healthcare mailrooms including legacy files. The straight-through rate is not estimated, it is set through the confidence threshold per process.<\/div>\n<\/div><\/section><section class=\"alt\"><div class=\"wrap\"><div class=\"section-head\"><span class=\"eyebrow\">Frequently asked<\/span><h2>The mailroom, answered briefly.<\/h2><\/div><div class=\"faqlist\"><details class=\"qa\"><summary>How do I automate the digital mailroom?<span class=\"qa-ic\"><svg viewBox=\"0 0 24 24\" fill=\"none\" stroke=\"currentColor\" stroke-width=\"2\" stroke-linecap=\"round\"><path d=\"M6 9l6 6 6-6\"><\/path><\/svg><\/span><\/summary><div class=\"qa-a\">In six steps: bring every channel into one intake pipeline, split batches, classify the document type, extract the business fields, assign the document to the right customer, contract or case, and hand the structured data to the target system via REST API. The decisive step is the assignment, not the scanning.<\/div><\/details><details class=\"qa\"><summary>What makes a digital mailroom different from a scanning process?<span class=\"qa-ic\"><svg viewBox=\"0 0 24 24\" fill=\"none\" stroke=\"currentColor\" stroke-width=\"2\" stroke-linecap=\"round\"><path d=\"M6 9l6 6 6-6\"><\/path><\/svg><\/span><\/summary><div class=\"qa-a\">A scanning process produces an image file. A digital mailroom produces an assigned document with extracted fields and a confidence score, which lands in the right process without manual distribution.<\/div><\/details><details class=\"qa\"><summary>Which intake channels can be connected?<span class=\"qa-ic\"><svg viewBox=\"0 0 24 24\" fill=\"none\" stroke=\"currentColor\" stroke-width=\"2\" stroke-linecap=\"round\"><path d=\"M6 9l6 6 6-6\"><\/path><\/svg><\/span><\/summary><div class=\"qa-a\">Paper post through an internal mailroom or a scanning provider, email attachments, portal and form uploads, fax, and in Germany additionally De-Mail and the secure electronic mailbox for legal correspondence.<\/div><\/details><details class=\"qa\"><summary>What straight-through rate is achievable?<span class=\"qa-ic\"><svg viewBox=\"0 0 24 24\" fill=\"none\" stroke=\"currentColor\" stroke-width=\"2\" stroke-linecap=\"round\"><path d=\"M6 9l6 6 6-6\"><\/path><\/svg><\/span><\/summary><div class=\"qa-a\">It depends on the document mix and is controlled through the confidence threshold per process. Parashift returns a confidence score per field so the rate is a setting rather than an estimate.<\/div><\/details><details class=\"qa\"><summary>Does the digital mailroom replace our document management system?<span class=\"qa-ic\"><svg viewBox=\"0 0 24 24\" fill=\"none\" stroke=\"currentColor\" stroke-width=\"2\" stroke-linecap=\"round\"><path d=\"M6 9l6 6 6-6\"><\/path><\/svg><\/span><\/summary><div class=\"qa-a\">No. It is the layer in front of it and hands the structured data to the DMS, ECM, ERP or core system.<\/div><\/details><details class=\"qa\"><summary>How are deadlines handled?<span class=\"qa-ic\"><svg viewBox=\"0 0 24 24\" fill=\"none\" stroke=\"currentColor\" stroke-width=\"2\" stroke-linecap=\"round\"><path d=\"M6 9l6 6 6-6\"><\/path><\/svg><\/span><\/summary><div class=\"qa-a\">Deadline-bound items can be flagged and prioritised during classification, instead of surfacing later in the work queue.<\/div><\/details><details class=\"qa\"><summary>Where are the documents processed?<span class=\"qa-ic\"><svg viewBox=\"0 0 24 24\" fill=\"none\" stroke=\"currentColor\" stroke-width=\"2\" stroke-linecap=\"round\"><path d=\"M6 9l6 6 6-6\"><\/path><\/svg><\/span><\/summary><div class=\"qa-a\">In Germany, Switzerland or the EU, as processing on your behalf under GDPR. Attestations: BSI C5 2020, ISO 27001 and SOC 2 Type II.<\/div><\/details><\/div><\/div><\/section>\n<section class=\"finalcta\">\n  <div class=\"wrap\">\n    <h2>Get to know Parashift and receive your personal trial version.<\/h2>\n    <p>Engineered for medium & large enterprises &mdash; eliminate manual case handling by up to 80% instantly.<\/p>\n    <div class=\"ctas\"><a class=\"btn\" href=\"\/en\/demo\/\">Book a demo<\/a><\/div>\n    <p class=\"note\">No obligation &middot; live on your own document volume &middot; 14-day trial available<\/p>\n  <\/div>\n<\/section>\n\n<\/div>\n\n<script type=\"application\/ld+json\">{\"@context\":\"https:\/\/schema.org\",\"@type\":\"FAQPage\",\"mainEntity\":[{\"@type\":\"Question\",\"name\":\"How do I automate the digital mailroom?\",\"acceptedAnswer\":{\"@type\":\"Answer\",\"text\":\"In six steps: bring every channel into one intake pipeline, split batches, classify the document type, extract the business fields, assign the document to the right customer, contract or case, and hand the structured data to the target system via REST API. 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