{"id":39242,"date":"2026-04-09T05:43:10","date_gmt":"2026-04-09T05:43:10","guid":{"rendered":"https:\/\/parashift.ai\/ai-data-extraction\/"},"modified":"2026-09-25T17:50:00","modified_gmt":"2026-09-25T17:50:00","slug":"ai-data-extraction","status":"publish","type":"page","link":"https:\/\/parashift.ai\/en\/ai-data-extraction\/","title":{"rendered":"AI data extraction"},"content":{"rendered":"\t\t<div data-elementor-type=\"wp-page\" data-elementor-id=\"39242\" class=\"elementor elementor-39242 elementor-37068\" data-elementor-post-type=\"page\">\n\t\t\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-28f9064 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"28f9064\" data-element_type=\"section\" data-e-type=\"section\" data-settings=\"{&quot;pix_scale_in&quot;:&quot;none&quot;}\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div 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class=\"pagehead\"><div class=\"wrap\"><div class=\"pagehead-grid\"><div><div class=\"crumb\">Parashift<span>\/<\/span>Data extraction<\/div><span class=\"eyebrow\">Capability \u00b7 Extraction<\/span><h1>Extract data from documents, without a template per layout.<\/h1><p class=\"lede\">Invoices, contracts, forms and identity documents hold the values your systems need. Parashift reads them by content, field by field, with a confidence value per value instead of unstructured full text.<\/p><div class=\"ctas\"><a class=\"btn\" href=\"\/en\/demo\/\">Book a demo<\/a><a class=\"btn ghost\" href=\"\/en\/ai-document-classification\/\">See classification<\/a><\/div><div class=\"microproof\"><span>Zero-shot, no training phase<\/span><span>Line items as a table<\/span><span>C5 \u00b7 SOC 2 \u00b7 ISO 27001<\/span><\/div><\/div><div class=\"extractcard\"><div class=\"ec-top\"><span class=\"ec-id\">Supplier invoice \u00b7 page 1\/3<\/span><span class=\"ec-pill\">Extracted<\/span><\/div><div class=\"ec-body\"><div class=\"ec-thumb\"><svg width=\"60\" height=\"76\" viewBox=\"0 0 60 76\" fill=\"none\">\n            <path d=\"M6 2h32l14 14v58a2 2 0 0 1-2 2H6a2 2 0 0 1-2-2V4a2 2 0 0 1 2-2z\" fill=\"var(--bg-alt)\" stroke=\"var(--line)\" stroke-width=\"1.5\"><\/path>\n            <path d=\"M38 2v12a2 2 0 0 0 2 2h12\" fill=\"none\" stroke=\"var(--line)\" stroke-width=\"1.5\"><\/path>\n            <line x1=\"12\" y1=\"32\" x2=\"42\" y2=\"32\" stroke=\"#c7d0e0\" stroke-width=\"2.5\" stroke-linecap=\"round\"><\/line>\n            <line x1=\"12\" y1=\"41\" x2=\"42\" y2=\"41\" stroke=\"#c7d0e0\" stroke-width=\"2.5\" stroke-linecap=\"round\"><\/line>\n            <line x1=\"12\" y1=\"50\" x2=\"30\" y2=\"50\" stroke=\"#c7d0e0\" stroke-width=\"2.5\" stroke-linecap=\"round\"><\/line>\n            <line x1=\"12\" y1=\"60\" x2=\"36\" y2=\"60\" stroke=\"var(--brand)\" stroke-width=\"2.5\" stroke-linecap=\"round\"><\/line>\n          <\/svg><\/div><div class=\"ec-fields\"><div class=\"ec-row\"><span>Supplier<\/span><b>Sample Trading Ltd<\/b><\/div><div class=\"ec-row\"><span>Invoice number<\/span><b>2026-04417<\/b><\/div><div class=\"ec-row\"><span>Net amount<\/span><b>CHF 12 840.00<\/b><\/div><div class=\"ec-row\"><span>Confidence<\/span><b>99%<\/b><\/div><\/div><\/div><div class=\"ec-foot\">12 header fields and 24 line items detected<\/div><\/div><\/div><\/div><\/div><\/div><section><div class=\"wrap\"><div class=\"section-head\"><span class=\"eyebrow\">The process today<\/span><h2>Retyping is the most expensive step in the process.<\/h2><\/div><p class=\"prozess-lead\">In most organisations a person reads the document and transfers the values into the system. That is slow, error-prone and only scales by adding headcount.<\/p><p class=\"prozess-lead\">Template-based extraction just moves the effort: instead of retyping, someone maintains zones and rules. Every new sender, every new layout costs time again before a single value comes out.<\/p><\/div><\/section><section class=\"alt\"><div class=\"wrap\"><div class=\"section-head\"><span class=\"eyebrow\">What it covers<\/span><h2>What the extraction does.<\/h2><\/div><div class=\"featuregrid\"><div class=\"feat\"><div class=\"feat-ic\"><svg viewBox=\"0 0 24 24\" fill=\"none\" stroke=\"currentColor\" stroke-width=\"1.6\" stroke-linecap=\"round\" stroke-linejoin=\"round\"><rect x=\"4\" y=\"3\" width=\"16\" height=\"18\" rx=\"1.5\"><\/rect><path d=\"M8 8h8M8 12h8M8 16h5\"><\/path><\/svg><\/div><h4>Fields per document type<\/h4><p>You define which fields a document type should return. The recognition finds them in the document, wherever they sit.<\/p><\/div><div class=\"feat\"><div class=\"feat-ic\"><svg viewBox=\"0 0 24 24\" fill=\"none\" stroke=\"currentColor\" stroke-width=\"1.6\" stroke-linecap=\"round\" stroke-linejoin=\"round\"><rect x=\"4\" y=\"3\" width=\"16\" height=\"18\" rx=\"1.5\"><\/rect><path d=\"M8 8h8M8 12h8M8 16h5\"><\/path><\/svg><\/div><h4>Line items as a table<\/h4><p>Article, quantity, unit price and amount come back as structured rows, not as a block of text.<\/p><\/div><div class=\"feat\"><div class=\"feat-ic\"><svg viewBox=\"0 0 24 24\" fill=\"none\" stroke=\"currentColor\" stroke-width=\"1.6\" stroke-linecap=\"round\" stroke-linejoin=\"round\"><rect x=\"4\" y=\"3\" width=\"16\" height=\"18\" rx=\"1.5\"><\/rect><path d=\"M8 8h8M8 12h8M8 16h5\"><\/path><\/svg><\/div><h4>Confidence per field<\/h4><p>Every value carries a confidence value. You decide at which threshold processing continues automatically.<\/p><\/div><div class=\"feat\"><div class=\"feat-ic\"><svg viewBox=\"0 0 24 24\" fill=\"none\" stroke=\"currentColor\" stroke-width=\"1.6\" stroke-linecap=\"round\" stroke-linejoin=\"round\"><rect x=\"4\" y=\"3\" width=\"16\" height=\"18\" rx=\"1.5\"><\/rect><path d=\"M8 8h8M8 12h8M8 16h5\"><\/path><\/svg><\/div><h4>Validation against master data<\/h4><p>Extracted values can be checked against supplier, customer or article master data before they reach the target system.<\/p><\/div><div class=\"feat\"><div class=\"feat-ic\"><svg viewBox=\"0 0 24 24\" fill=\"none\" stroke=\"currentColor\" stroke-width=\"1.6\" stroke-linecap=\"round\" stroke-linejoin=\"round\"><rect x=\"4\" y=\"3\" width=\"16\" height=\"18\" rx=\"1.5\"><\/rect><path d=\"M8 8h8M8 12h8M8 16h5\"><\/path><\/svg><\/div><h4>Handwriting, fax, poor scans<\/h4><p>Skewed pages, fax quality and handwritten additions are normal operation, not an exception.<\/p><\/div><div class=\"feat\"><div class=\"feat-ic\"><svg viewBox=\"0 0 24 24\" fill=\"none\" stroke=\"currentColor\" stroke-width=\"1.6\" stroke-linecap=\"round\" stroke-linejoin=\"round\"><rect x=\"4\" y=\"3\" width=\"16\" height=\"18\" rx=\"1.5\"><\/rect><path d=\"M8 8h8M8 12h8M8 16h5\"><\/path><\/svg><\/div><h4>Zero-shot on new layouts<\/h4><p>A layout that has never been seen is read on the first run. There is no training phase per sender.<\/p><\/div><\/div><\/div><\/section><section><div class=\"wrap\"><div class=\"section-head\"><span class=\"eyebrow\">How it works<\/span><h2>From document to structured record.<\/h2><\/div><div class=\"flow\"><div class=\"step\"><div class=\"n\">01 \u00b7 INTAKE<\/div><h4>Any source<\/h4><p>API, mailbox, scanner or watched folder.<\/p><\/div><div class=\"arrow\"><svg width=\"20\" height=\"20\" viewBox=\"0 0 24 24\" fill=\"none\" stroke=\"currentColor\" stroke-width=\"2\"><path d=\"M5 12h14M13 6l6 6-6 6\"><\/path><\/svg><\/div><div class=\"step\"><div class=\"n\">02 \u00b7 CLASSIFICATION<\/div><h4>Type per page<\/h4><p>First it is established what the document is, then which fields are sought.<\/p><\/div><div class=\"arrow\"><svg width=\"20\" height=\"20\" viewBox=\"0 0 24 24\" fill=\"none\" stroke=\"currentColor\" stroke-width=\"2\"><path d=\"M5 12h14M13 6l6 6-6 6\"><\/path><\/svg><\/div><div class=\"step\"><div class=\"n\">03 \u00b7 EXTRACTION<\/div><h4>Fields and line items<\/h4><p>Header fields and line items are read out and given confidence values.<\/p><\/div><div class=\"arrow\"><svg width=\"20\" height=\"20\" viewBox=\"0 0 24 24\" fill=\"none\" stroke=\"currentColor\" stroke-width=\"2\"><path d=\"M5 12h14M13 6l6 6-6 6\"><\/path><\/svg><\/div><div class=\"step\"><div class=\"n\">04 \u00b7 HANDOVER<\/div><h4>Target system<\/h4><p>Structured data goes by API into the ERP, DMS or workflow, uncertain values go to review.<\/p><\/div><\/div><\/div><\/section><section class=\"alt\"><div class=\"wrap\"><div class=\"section-head\"><span class=\"eyebrow\">Comparison<\/span><h2>Template-based extraction and Parashift.<\/h2><\/div><div class=\"cmp-wrap\"><table class=\"cmp\"><thead><tr><th><\/th><th class=\"crit\">Template-based<\/th><th class=\"good\">Parashift<\/th><\/tr><\/thead><tbody><tr><th>New sender<\/th><td class=\"crit\">Create zones and rules<\/td><td class=\"good\">Read without setup<\/td><\/tr><tr><th>Layout change at an existing supplier<\/th><td class=\"crit\">Template breaks, outage until corrected<\/td><td class=\"good\">Keeps running<\/td><\/tr><tr><th>Line items<\/th><td class=\"crit\">Often only header fields are reliable<\/td><td class=\"good\">Line items as structured rows<\/td><\/tr><tr><th>Uncertain values<\/th><td class=\"crit\">Silent error in the target system<\/td><td class=\"good\">Confidence per field, review above threshold<\/td><\/tr><tr><th>Handwriting and fax<\/th><td class=\"crit\">Frequent failure<\/td><td class=\"good\">Part of normal operation<\/td><\/tr><tr><th>Effort over time<\/th><td class=\"crit\">Grows with every sender<\/td><td class=\"good\">Stays with the number of document types<\/td><\/tr><\/tbody><\/table><\/div><\/div><\/section><section><div class=\"wrap\"><div class=\"section-head\"><span class=\"eyebrow\">Impact<\/span><h2>What changes in data capture.<\/h2><\/div><div class=\"effektband\"><div class=\"effekt\"><div class=\"num\">70%<\/div><p>shorter handling time on average<\/p><span class=\"src\">Reference: Raiffeisen<\/span><\/div><div class=\"effekt\"><div class=\"num\">400+<\/div><p>preconfigured document types with fields<\/p><span class=\"src\">Parashift platform<\/span><\/div><div class=\"effekt\"><div class=\"num\">0<\/div><p>templates per sender to maintain<\/p><span class=\"src\">Parashift architecture<\/span><\/div><\/div><\/div><\/section><section class=\"alt\"><div class=\"wrap\"><div class=\"hubcard\"><div><h3>Extraction is the second step.<\/h3><p>First the document type is recognised, then the matching fields are read. Together they make up the digital mailroom.<\/p><\/div><a class=\"btn ghost\" href=\"\/en\/digital-mailroom\/\">See the digital mailroom<\/a><\/div><\/div><\/section><section class=\"alt\"><div class=\"wrap\"><div class=\"section-head\"><span class=\"eyebrow\">Frequently asked<\/span><h2>Data extraction, answered briefly.<\/h2><\/div><div class=\"faqlist\"><details class=\"qa\"><summary>What does zero-shot mean in data extraction?<span class=\"qa-ic\"><svg viewBox=\"0 0 24 24\" fill=\"none\" stroke=\"currentColor\" stroke-width=\"2\" stroke-linecap=\"round\"><path d=\"M6 9l6 6 6-6\"><\/path><\/svg><\/span><\/summary><div class=\"qa-a\">The recognition needs no sample and no template for a layout it has never seen. A new invoice form is read on the first run, not after a training phase.<\/div><\/details><details class=\"qa\"><summary>Which fields can I have extracted?<span class=\"qa-ic\"><svg viewBox=\"0 0 24 24\" fill=\"none\" stroke=\"currentColor\" stroke-width=\"2\" stroke-linecap=\"round\"><path d=\"M6 9l6 6 6-6\"><\/path><\/svg><\/span><\/summary><div class=\"qa-a\">You define the fields per document type. Typical ones are header fields such as supplier, number, date and amount, plus line items with article, quantity and price. Your own fields are added without programming.<\/div><\/details><details class=\"qa\"><summary>Are tables and line items recognised correctly?<span class=\"qa-ic\"><svg viewBox=\"0 0 24 24\" fill=\"none\" stroke=\"currentColor\" stroke-width=\"2\" stroke-linecap=\"round\"><path d=\"M6 9l6 6 6-6\"><\/path><\/svg><\/span><\/summary><div class=\"qa-a\">Yes. Line items are handed over as structured rows, not as a block of text, so checking rules can calculate on them directly.<\/div><\/details><details class=\"qa\"><summary>How do I know whether a value is correct?<span class=\"qa-ic\"><svg viewBox=\"0 0 24 24\" fill=\"none\" stroke=\"currentColor\" stroke-width=\"2\" stroke-linecap=\"round\"><path d=\"M6 9l6 6 6-6\"><\/path><\/svg><\/span><\/summary><div class=\"qa-a\">Every field comes with a confidence value. Below your threshold the value goes to the review interface instead of running unchecked into the target system.<\/div><\/details><details class=\"qa\"><summary>Does this work with poor scan quality and handwriting?<span class=\"qa-ic\"><svg viewBox=\"0 0 24 24\" fill=\"none\" stroke=\"currentColor\" stroke-width=\"2\" stroke-linecap=\"round\"><path d=\"M6 9l6 6 6-6\"><\/path><\/svg><\/span><\/summary><div class=\"qa-a\">Yes. Fax quality, skewed pages and handwritten additions are the norm in real mailrooms and are part of the processing.<\/div><\/details><details class=\"qa\"><summary>How does the data reach our ERP or DMS?<span class=\"qa-ic\"><svg viewBox=\"0 0 24 24\" fill=\"none\" stroke=\"currentColor\" stroke-width=\"2\" stroke-linecap=\"round\"><path d=\"M6 9l6 6 6-6\"><\/path><\/svg><\/span><\/summary><div class=\"qa-a\">Through a documented REST API or webhooks. What is handed over are structured, validated fields with their confidence value, not image files.<\/div><\/details><\/div><\/div><\/section><section class=\"finalcta\"><div class=\"wrap\"><h2>Extract data from documents automatically.<\/h2><p>Book a no-obligation briefing: we will show the extraction on your own documents.<\/p><div class=\"ctas\"><a class=\"btn\" href=\"\/en\/demo\/\">Book a demo<\/a>\n      <a class=\"btn ghost\" href=\"https:\/\/playground.parashift.io\/\" target=\"_blank\" rel=\"noopener\">Test it in the playground<\/a><\/div><p class=\"note\">Reply the same working day \u00b7 no sales pressure<\/p><\/div><\/section><\/div><script type=\"application\/ld+json\">{\"@context\":\"https:\/\/schema.org\",\"@type\":\"FAQPage\",\"mainEntity\":[{\"@type\":\"Question\",\"name\":\"What does zero-shot mean in data extraction?\",\"acceptedAnswer\":{\"@type\":\"Answer\",\"text\":\"The recognition needs no sample and no template for a layout it has never seen. 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